Write all your mail instructions by hand on an envelop. If you preffer, you can use a virtual secretary... However, with this model, it's actually faster to skip the secretary and do it yourself. Either way, if you do have access to a secretary, i would ask him/her to review and proof read before you send it. This is particularly helpful because a trained secretary should be able to question you if he/she sees any issues, and can also correct grammer and spelling errors on the fly. For this, you don't even have to setup a call... In fact, a messaging app may be best for communicating with your "on demand" virtual secretary. Just make sure it auto-saves all your conversations for your records.
Over Time, you'll find that when you dont send emails as soon as you think of them, it gives your sub conscious more time to think up the best messages. By the time you go through and send or schedule, your typing will be surprisingly automatic. You'll actually knock out emails way faster and efficiently.
So, the computer scans in your envelop, sets up your tasks, and begins computing. Just like an old school computer #PunchCard. The computer will prompt you when it needs more of your input. Such as, which list should i send this emailer?
@SteveBallmer: 360 Stadium Cam Pitch Deck
@StephenKey: Reading & Scanning Glasses
@StephenBronner: Article + Bio + Headshot
@PPA: Pitch Blocks + Watch + Scannning Glasses + Wipes + Cameras
@CharlesLaw: Ask about how best to build IP Portfolio.
@CharlesLaw #Reminder in 3Days re: payment for yesnickracing.com
@Madeleine Key: Tech Drive instructions.
CALL @SheldonHolland: To say whaddup
@MikeTringe: Offer to run setup Udemy & find other distibrutors for them. (@Me: write a robot for setting up and auto-marketing Udemy courses + Landing Sales Pages + Drip Campaign + Schedule)
An advanced trick is to save templates and refer to them in your list... such as email @FreshProspect #NewProspectTemplate #mention referred by Jonny + use CreativeDirectorSignature.
Macros are another cool tool. For instance, you can write a standardized paragraph and use %%Macros%% to make. This trick is similar to how a mail merge works. ie) #PaymentReminderTemplate = "Hi %%name%%, I know you're busy but i wanted to remind you that you're %%numberofdayslate%% days late please send payment to %%address%%. The Macros can be filled in automatically from a CMS, or you can be filled in on the fly. For instance, Hey %%name%% I had an idea for you. I call it %%IdeaName%% and here's a quick Description. %%Description%%. I'd love to see what you think of my idea. The %%Name%% would come from the CMS, but the idea name and description would be filled in by you.
With this personalized language, you can literally pre-program entire workflows before you ever even turn on your computer. It's not just for sending email, it can be used to instruct anything. Such as @Amazon, order the new book by %%Author%%. @Secretary Get me landing page design for @client (JobSearch= Post to xyzSites), SchedulePortfolioReviewDate, PickApplicant within %%number%% of days from now. SendApplicantJobInstructions. UponReceiptofDrafts remind justin to GiveApprovalorFeedback within xHours. Upon each approval send client appropriate email with samples. Etc.
*** It's AssemblyLineProgramming!!!
The beatiful thing is, I just designed my own shortcuts as i went. You can see that toward the end of the above paragraph, i switch from using %%macros%% as my variables to using "X" as the variable. That's approximately a 90% decrease in word size. Without getting to technical, my point is that anyone can customize their language to suit them. All you'd have to do is teach your language to your secretary, and let them and the computer do everything you program.
Note to self, it would nice to implement "time to completion" and "task Progress" feature in the writing software. That way, we can estimate how long each task and track it's progress in real time. With this data, we can visualize your assembly line in real time.
Up Next is the idea of saving re-usable code, and building a library of tools you can use at any time. This will help implement an auto-complete feature, so the computer can recognize if you're typing something over again and offer to auto-type it. This will also help implement "Code Folders". Basically, the idea is that you can place 10 lines of #AssemblyLineCode into a folder. You can then link to groups within those folders. For instance, @Secretary Run(LogoClientWelcome_folder + AutoBill at $100/mo for 24 months using AgencyBillingCampaign_folder)Wait xDays after #1stPayment from client, then launch LogoUpsell_Folder)
Here's an idea, since i'm writing to my secretary so often, lets call him or her "@S" instead of @Secretary. This saves 8 letters of typing every time. Somthing this simple can effect workflow incredibly well.
@Language, #CreateShortCuts. @Secratary=@S. _folder=_f.